In this policy, the term “Personal Data” refers to any information that relates to an identified or identifiable living individual. Different pieces of information, which collected can lead to the identification of a particular person, also constitute personal data.
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To provide our services and allow you to use the Platform, we must collect and process some Personal Data. Our processing is based upon the following principles:
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- We must process some Personal Data in order to provide you with services;
- We process Personal Data on behalf of our clients and pursuant to their instructions. In most cases, our client is your employer, which will be better suited than us to address your concerns about the processing of your Personal Data through the Platform;
- We process Personal Data for the purpose of our legitimate commercial interests and that of our clients when such processing is not likely to infringe on fundamental rights or to cause significant harm to individuals.

We collect and process the data described below in accordance with this policy.

We collect information that users provide to us voluntarily through the interface of the Platform (for example, by completing a form) or otherwise. This information may also be provided by a third party such as your employer.
This information may include the following:

We automatically collect certain information during your use of the Platform. This data may be recorded each time you interact with the Platform and includes:

We use collected Personal Data as set forth in the table above.

As part of our services, we process Personal Data on behalf or our clients for purposes determined by them. To learn more about our processing of Personal Data based on instructions from our clients, you must contact our client (generally your employer) directly.

We process collected Personal Data for the purpose of our legitimate interests and that of our clients, including to improve the Platform and to prevent fraud by analyzing user behavior.

We value your privacy. Except in response to specific instructions from our client, our processing of Personal Data never involves the monitoring or targeting of a specific individual nor the disclosure of Personal Data about a specific individual.

We use the personal data you provided us (for example your name and email address) to contact you about your use of the Platform, but only if you have provided such data and if you agree to receive communications from us. We abide by applicable regulations with respect to unwanted electronic communications. If you no longer wish to receive electronic communications from us, you may notify us at any time at the e-mail address provided at the beginning of this policy.

We store the collected Personal Data until our client asks us to destroy it or up to one (1) year following the termination of our contract with our client. However, we do not make any commitment to store collected Personal Data for a specific period.

Collected Personal Data is stored electronically on servers operated by our hosting provider, Amazon. Data is stored on servers located in Ohio or in accordance with our agreement with our hosting provider.

Our hosting provider use industry-standard measures to ensure that our data is kept secure. To learn more about the security measures at Amazon, visit https://aws.amazon.com/privacy/?nc1=h_ls. Our employees are informed of the confidential nature of Personal Data and undertake to handle Personal Data in accordance with this policy.

Collected Personal Data about individuals outside Canada and the United States may be transferred to Canada or the United States.

We only disclose your Personal Data in accordance with this policy or if we have your consent. Your Personal Data could be disclosed to the categories of recipients listed below for the purposes described.

Your employer may access Personal Data recorded on the Platform. Some Personal Data may be shared within your organization as determined by your employer or administrative users, as the case may be. The Platform allows the export of customer data, which could contain Personal Data.

We share some Personal Data with our service providers in order to better offer our services. Our service providers agree in writing to keep Personal Data confidential and to use same solely to provide us with their services. Personal Data under the control of our clients is not shared with our service providers without the client’s consent.
Currently, we share Personal Data with the following service providers. Service providers are subject to change at our discretion.
Name: Amazon
Address: https://www.mapix.io/
Purpose: Storage data for supporting Mapix platform

You can access some Personal Data you provided us by accessing your user account on the Platform. You may also request access to Personal Data that we hold about you in writing at the email address or at the postal address provided at the beginning of this policy. To access or modify some Personal Data recorded using the Platform, you must contact your employer directly.

We will respond to your written request within thirty (30) days of its receipt. We will allow you reasonable access to your Personal Data contained in our records in accordance with applicable law. We may direct you to your employer in cases where your Personal Data is kept and processed by Pair It on behalf of your employer.

You may withdraw your consent to the processing of some Personal Data, where such processing is based on your consent. If your consent is provided through your employer, you must contact your employer directly to withdraw your consent.

If you wish to withdraw your consent to the processing of Personal Data over and above what is possible through the Platform interface or your device settings, you may notify us in writing at the email address indicated at the beginning of this policy. The only way to stop all processing of your Personal Data is to stop using the Platform entirely.